It is the mission of the Division of Fiscal Operations to support the operation of HABC through strategic allocation of resources, accurate and timely reporting of accounting transactions, safeguarding of Agency's assets, procurement of goods and services, and sound management for the long-term sustainability of Baltimore's housing programs and community development.
Responsibilities of Fiscal Operations
HABC Budget & Grants Administration
The HABC Budget Department is responsible for coordinating the preparation of the Authority's annual consolidated budget. This includes the Low-Income Public Housing, Capital and HCVP budgets. The office coordinates the preparation and review of all Operating Budgets from every Development, Special Crew and Department.
During the year, the Budget Office monitors the budget to ensure spending is within the approved amounts. We ensure that adequate funds are available, purchases are properly classified and transactions are recorded accurately on the Authority's books.
The office reviews every personnel action to insure it is within budget. This includes new hires, promotions, transfers, etc.
The Budget Office assists the Finance and Accounting Office with closing HABC's books at year-end. We also answer questions for the independent auditors as they audit HABC's financial statements.
The Office conducts various cost studies, expense analyses, research projects, etc. as requested throughout the year.
The department directs the process for managing the pre-award, post-award and close out activities for the grant program. The department also coordinates with various HABC departments in the full grant cycle to administer a variety of grants from multiple funding resources, such as:
- CFP – Capital Fund Program
- DDT – Demolition and Disposition Transitional Funding
- CNI – Choice Neighborhood Initiative
- MDOA – Maryland Department of Aging
- MFN – Maryland Family Network
- ROSS – Resident Opportunity Self Sufficiency
Contact
Joseph Staskiewicz, SVP of Budgets & Grants Administration
410-396-3370 ext. 63214
Procurement Department
This department assures that goods and services are procured efficiently, effectively and economically. Staff in this office promotes competition in contracting and assures that HABC purchasing actions are in full compliance with applicable Federal, State, local laws and regulations. This department’s responsibilities include, but are not limited to:
- Overseeing contracts and agreements for the HABC, and providing advisory services in the areas of cost/price analysis, and HUD guidelines as they pertain to contracts.
- Procuring services and commodities in a manner to promote full and open competition within HUD guidelines.
If you are a vendor and you are interested in providing goods and/or services to HABC, please click here for more information.
MBE/WBE Compliance Section
The MBE/WBE Compliance Section works to expand access to and enforce those HABC programs designed to open avenues of economic opportunity. This section provides business opportunities, and economic development to members of the following groups:
- Minority Business Enterprises (MBE)
- Women-Owned Business Enterprise (WBE)
The MBE/WBE Compliance Section can provide the following information:
- Contract and procurement information.
- Employment and business resource opportunities.
- Economic development opportunities.
It is the policy of the HABC that Minority and Women Business Enterprises (MBE/WBE) are provided maximum opportunity to participate in contracts administered by HABC. Therefore, in accordance with Executive Order 11625, HABC has established a policy to promote the use of MBE/WBE subcontractors in HABC contracts over two hundred and fifty thousand dollars for MBE/WBE utilization. This requirement applies to all minority and non-minority businesses performing as the prime contractor.
HABC does not certify MBEs/WBEs. The HABC will accept valid MBE/WBE certification from any Federal, State or local jurisdiction. Notwithstanding, the certification of any firm as an MBE/WBE by any jurisdiction, HABC reserves the right to independently verify the status of such firm as an MBE/WBE and may request additional information in that regard.
Contact the Procurement Compliance Specialist MBE/WBE at 443-984-1963
Section 3 Compliance Section
The HABC Section 3 Program is a key component of HABC’s mission to establish and support communities and programs that are designed to provide HABC residents with opportunities to reach economic self-sufficiency. The Section 3 Program requires that recipients of Department of Housing and Urban Development (HUD) funding direct employment, training and contracting opportunities to low-income individuals and businesses that employ these persons within their community.
Section 3 is a provision of the HUD Act of 1968, and is found at 12 U.S.C. 1701u. The regulations are found at 24 CFR Part. Per this statutory language, recipients of HUD funds (grantees and contractors) must ensure that “to the greatest extent feasible” jobs and contracting opportunities go to low and very-low income persons or businesses. These opportunities are both gender and race neutral.
Section 3 residents are:
Residents who, currently meet or when hired meet at least one of the following categories as documented within the past five years:
- A resident of HABC’s public housing and/or Housing Choice Voucher (HCV) assisted housing
- A resident of other public housing or Section 8 assisted housing
- A YouthBuild participant
- Living within the service area of the neighborhood of the project
The Types of Economic Opportunities that are available under Section 3 are:
- Jobs and Employment Opportunities
- Training and Educational opportunities
- Contracts and Business opportunities
For more information, Contact the Wage Compliance Manager at 443-984-1956.
Administrative Services
This division is made up of two separate work units: The Print Department and The Mail Center.
- The Print Department produces printed materials including training manuals, flyers, pamphlets, booklets and large volume copying.
- The Mail Center processes mail, makes daily delivery and pick up of mail to all HABC developments, HCVP and other departments.
Finance and Accounting
The office of Finance and Accounting Operations encompasses the areas of Accounts Receivable, Accounts Payable, Payroll, General Ledger Activity, Audit, and Financial Reporting. Under the direct supervision of Executive Vice President Finance/CFO, Finance and Accounting also handles fiscal agent responsibility for HABC instrumentalities and affiliates.
- Accounts Receivable is responsible for the timely processing and posting of HABC receivables. This includes tenant rent collections, Federal, State, and local subsidies, and retiree receivables.
- Accounts Payable is responsible for timely payments to vendors for goods and services, as well as all payments to landlords.
- Payroll is responsible for payroll processing and ensuring accurate payment to all HABC employees. Responsibilities include interpreting and enforcing federal and state tax laws pertaining to payroll, and reconciling payroll general ledger account, preparing withholding statements, statutory tax filing and processing employee related deductions.
- Accounting is responsible for all general ledger activity, the annual audit, tax filing and Financial Reporting.
Contact:
A/R – AccountsReceivable@habc.org
A/P – HABC.AccountsPayables@habc.org
Accounting – FiscalOperations@habc.org
Payroll – HABC.Payroll@habc.org
Anu Francis, SVP of Finance
410-545-3778
FiscalOperations@habc.org
TBA, EVP of Fiscal Operations
410-396-3370 ext. 21349
Laucretia Epps, Executive Assistant to EVP of Fiscal Operations
410-396-3370 ext. 24427
